Grinnell Chamber

Admin Assistant III: Dev & Alumni Relations

Full time
Posted: 12/01/2023
Grinnell, IA
Human Resources

Description

POSITION SUMMARY

Grinnell College is currently seeking an energetic, motivated, and well-organized Administrative Assistant III to provide support to the Vice President of Development and Alumni Relations. The Administrative Assistant III performs maintenance of calendars, scheduling of meetings, assisting with travel arrangements, preparing, and maintaining confidential files and records and providing phone coverage. The Assistant will interact with leadership donors and Trustees and is expected to provide excellent communication, analytical, and logistics support. The Assistant must be able to handle inquiries and triage requests for the VP’s time, committee membership and data. The Assistant’s work requires tact, discretion, customer service, a collaborative spirit, an ability to prioritize, critical judgement, and efficiency. The Assistant must also be well-versed in the College’s mission, policies, procedures, and responsible persons at all levels of the organization.

KEY RESPONSIBILITIES

  • Manage the Vice President of Development and Alumni relations calendar, including scheduling appointments and coordinating requests for meeting, making travel arrangements as needed for the VP and others as requested.
  • Assist with preparation of credit card statements, travel vouchers, expense reports.
  • Engage with campus constituents, donors and volunteer leadership.
  • Resolve routine and complex inquires.
  • Create, update paper and electronic files/documents, PowerPoints etc.
  • Gather data, research for special projects or donor visits
  • Manage distribution of materials for events
  • Attend meetings, keeping the agendas, minutes (including distribution)
  • Assist in coordinating the annual staff retreat

Requirements

Minimum Qualifications: 

  • Associate Degree or equivalent from two-year college or technical school
  • 3 years or more experience
  • Champions diversity, equity, and inclusion
  • Highest level of confidentiality maintained.
  • Strong command of the Microsoft Office suite applications, Teams, and WebEx
  • Detailed oriented andwell organized
  • Excellent written and oral communications skills, including grammar and spelling.
  • The ability to adapt to changing circumstances
  • Strength in developing relationships with internal and external partners

Preferred Qualifications: 

  • Proven communicator with the ability to effectively utilize various modes of communication.
  • Demonstrated ability to manage multiple responsibilities, frequent interruptions, and exercise independent judgment.
  • Has an understanding of philanthropy and fundraising and/or has previous higher education/non-profit work experience

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