Description
The Academic Assistant 1, under general supervision, provides comprehensive administrative support for the academic programs, projects, and processes of the assigned departments. The role requires independent judgment, discretion, and sound reasoning while performing duties of a confidential nature and ensuring compliance with established organizational policies and procedures. The role requires frequent interactions with internal and external stakeholders is expected, often involving non-routine matters that demands a high level of tact, diplomacy, and professionalism.
This role operates 11 months out of the year, with a total of 1,907 work hours annually.
Responsibilities:
- Provide administrative support to faculty and teaching staff, including composing and editing class and research materials, processing accessible course reserves, facilitating classroom teaching with electronic resources and faculty service responsibilities.
- Manage day-to-day office operations, including information resource for visitors, supervising student office assistants, overseeing departmental budgets, and approving purchases, expenses, and honoraria.
- Manage building access and space usage, including electronic access and key distribution.
- Serve as a communication liaison for the department, managing correspondence with on- and off-campus stakeholders.
- Maintain and update the department's online presence aligning with college standards and coordinate intranet site management with ITS and Communication staff.
- Design and archive promotional materials, such as posters and programs for departments served.
- Support faculty recruitment by assisting search committees, coordinating application processes, scheduling, and logistics for on-campus interviews and search committee activities.
- Coordinate and assist with all aspects of meetings, orientation, special projects, workshops, events and conferences for the academic programs.
